Christmas Scheduling Requests
December is always a busy but exciting time at The Basement Gym + Studio. To help us plan a festive rota that works as smoothly as possible, we ask all service providers to submit their December availability and non-availability requests in advance.
How to Submit Your Request
Deadline: Submit your request by 15th October 2025.
Where: All requests must be submitted via the form below. Requests submitted late or in any other format will not be prioritised.
What to Include:
The exact dates you request to be unavailable to deliver services.
Whether these are full days or part-days.
Where possible, please provide both a first choice and a second choice for days off. This helps us balance preferences fairly across the team.
Any flexibility you can offer (e.g., “prefer mornings only on this date” or “can swap to another day if needed”).
Scheduling Process
After the 15th October deadline, management will review all requests.
We will aim to accommodate preferences as fairly as possible while ensuring each Club remains fully operational.
A draft rota will be circulated for review, we will aim to get the final rota locked in by 3rd November 2025.
Important Notes
While we always try to be flexible, not all first-choice requests can be guaranteed. Providing a second-choice option increases the likelihood of your request being accommodated.
Please avoid booking travel, tickets, or other non-refundable commitments until your availability has been confirmed on the final rota.
Clear, early communication helps us create the fairest possible schedule for everyone.
Summary
This process ensures we can plan ahead, balance service coverage, and give everyone certainty for the festive season. Thank you for helping us to make December a positive and well-organised month for the whole team and our members!
Oh… and this is also the first step for Christmas Party planning - so get those dates in! 🥳🥂🎄